Author Topic: Bylaws  (Read 3098 times)

Offline moosin

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« on: July 21, 2010, 04:13:45 PM »

This organization shall be known as: Jeep and Truck 4X4 (JT4X4).

JT4X4 is organized for the purpose of:
  I.     Providing social, recreational and educational activities for its membership.
  II.    Participating in and supporting civic activities for the betterment of the local area.
  III.   Promoting safe and sensible operation of our Four-Wheel Drive vehicles.
  IV.   Support NOVA in:
         A. Promoting conservation, ecology and community events by becoming involved in related projects in the local area as well as on a national level.
         B. Making plans to maintain and develop current trails and OHV areas.
         C. Working towards resolution of legislative issues as it relates to our use of certain land(s).

  I.     Owners of Four Wheel Drive vehicles and other interested parties are eligible for membership in JT4X4. Each membership includes the immediate family; however, voting power is restricted to that person, or that person’s partner,
  II.    Dues for JT4X4 shall be determined by the Board of Directors with the approval of the membership. Dues will be due by October First (1st) of each year. There will be a thirty-day (30) grace period, however, if membership dues are not received by November first (1st) of each year, the membership will be terminated and the member’s name will be dropped from the roster. If a member has been dropped from the roster, he/she will forfeit all rights and privileges of membership.
  III.   Membership shall be contingent upon payment of annual dues and a majority vote at a meeting.
  IV.   Membership to JT4X4 will consist of the following types:
         A. Probationary Member
             1. Any legally licensed, registered and insured 4X4 vehicle owner shall be eligible for Probationary membership.
             2. A probationary member shall wheel at least one (1) trail ride, attend one (1) official JT4X4 meeting, and attend one (1) other JT4X4 event during the probationary period. As determined by the Board of Directors.
             3. Probationary member must fulfill all requirements.
             4. Probationary member must be recommended for membership by a club member and voted by majority vote at the next meeting after the requirements have been met.
             5. Probationary members shall not have voting rights on club issues and new member votes or be nominated for officer positions.
             6. Probationary members shall not be responsible for the planning, organization, or execution of JT4X4 events, however may collaborate with club members and trail bosses on such issues.
         B. Club Member
             1. Title given to that member who has completed probationary period and has been voted as a member by a majority vote.
             2. Member must pay calendar years dues.
             3. Have full and complete voting rights on JT4X4 issues.
             4. May be responsible for planning and organizing trail runs but must have trail boss attendance for all JT4X4 events.
             5. May be nominated and voted as a designated trail boss for JT4X4 events.
         C. Founding Members
             1. The founding members are the members that formed the organization.
             2. The founding members shall be granted one (1) seat on the Board of Directors with full voting powers not to include founding members currently on the Board of Directors due to positions held.
             3. The founding members shall be granted all rights of club membership.
             4. The founding members shall include: Jonathan Rodriguez, Brian Osborne, Brian Mohr, Rich Hering and Mike Doehring.
         D. Honorary Members
             1. Title given to a past paid member or a member that has served on the Board of Directors that has relocated.
             2. The honorary member will not have to pay dues and will be allowed access to the public and members section of the club forums.
             3. The honorary member will not have a vote.

  I.     All meetings shall be held at a place to be designated by the Board of Directors.
  II.    Meetings shall be held once a month unless designated unnecessary by the Board of Directors.
  III.   There must be at least five (5) members of club member status in attendance.
  IV.   There must be in addition at least two (2) Board of Directors members in attendance.
  V.    The first meeting after November first (1st) of each year will be an annual meeting in which the following will be addressed:
         A. Elections for all offices held (Notice must be posted 30 days prior).
         B. NOVA membership status and roster from the secretary.
         C. Approved Trail Boss personnel
  VI.   Treasurer's financial statement will be discussed at monthly meetings.
  VII.  Membership status update to be discussed at monthly meetings.
  VIII. All votes shall be decided by majority vote and can be overturned by a majority vote from the Board of Directors.

  I.     The Board of Directors shall consist of five (5) officers: President, Vice President, Secretary, Treasurer, and one (1) founding member, and such other Board of Directors, if any, as the Board of Directors may from time to time deem necessary
  II.    The Board of Directors shall have the right to overturn any club decision by a majority vote, with exception of elections and bylaws amendments.

  I.     The officers of the organization shall be a President, Vice President, a Secretary, a Treasurer, and such other officers, if any, as the Board of Directors may from time to time deem necessary.
  II.    Only paid club members are eligible for officer positions.
  III.   All officers shall be voted in by a majority vote at the first meeting after November first (1st) of each year.
  IV.   Any officer may resign from the position held and upon a majority vote to replace the officers’ position with another paid club member at that time.
  V.    If vacancy or inactivity of an officer position is held for more than a period of three (3) months, the member will forfeit office and a new member voted into office at the next meeting.
  VI.   The President shall:
         A. Preside over meetings.
         B. Be present at all events when possible.
         C. Shall have the duty to carry out the policies and decisions of the entire membership and the Board of Directors.
         D. Work as a liaison with NOVA and associated clubs.
         E. Mandatory attendance to the annual club meeting.
  VII.  The Vice President shall:
         A. Become acting President and shall assume the duties of the President in the event of the Presidents absence.
         B. Assist the President in the completion of his duties whenever necessary.
         C. Be the Trail Boss leader in organizing, utilizing and training the members designated as trail bosses.
  VIII. The Treasurer shall:
         A. Keep accurate and complete records of the funds and accounts of this organization and maintain a record thereof.
         B. Make disbursements from the funds of the organization as directed by the Board of Directors.
         C. Ensure that all membership dues are paid in a timely manner.
         D. Direct all activities associated with the collection, counting and deposit of funds at any JT4X4 money making events.
  IX.   The Secretary shall:
         A. Keep and preserve all records and minutes of JT4X4 meetings.
         B. Prepare and distribute minutes of each JT4X4 meeting within 30 days of the meeting.
         C. Be responsible for completion and collection of all waivers, trail rides, and rules.
         D. Maintain a list of all club approved Trail Bosses.
  X.    Other duties may be appointed from time to time by the Board of Directors and voted by majority vote at an official club meeting. These positions do not designate a position on the Board of Directors. More than one of these offices may be held by one member. These positions may include but are not limited to:
         A. Membership Director
         B. Event Coordinator
         C. Land Use Coordinator
         D. Club Representative
         E. Emblematic Director
         F. Forum/Web site Director
  XI.   Irrespective of term of officer, any officer of the organization may be removed from office with or without cause at any time by a two-thirds (2/3) majority vote at a club meeting.

  I.     Each paid voting member shall be entitled to one (1) vote, cast at a meeting in person, not by proxy or through the mail. With the exception of those otherwise deemed necessary by the Board of Directors.
  II.    All votes shall be decided by majority vote, unless otherwise stated in the bylaws, and can be overturned by a majority vote from the Board of Directors.
  III.  Elections shall be held once a year at the first meeting after the first (1st) of November for all offices held.
  IV.   Newly elected officers will take office at the end of the meeting following the election.
  V.    A majority of votes cast by JT4X4 members in good standing, is necessary for the election to an office.
  VI.   Voting on any issue by the membership at a regular meeting will be by hand vote. A motion may be called for a secret ballet when deemed necessary.
  VII.  Trained Trail Bosses shall be nominated and voted on by club members.

  I.     The Board of Directors, the local and state law enforcement agencies have set up strict rules and policies concerning trail riding and the use of properties we trail ride on with the permission of the owner. Infractions of these rules and policies could cause us to lose our right to use these properties; therefore, they will be strictly enforced. Any violators of the established policies will be warned once at a general meeting and if the infraction is committed again a second time, a member found guilty will be immediately removed from the membership roll and will not under any circumstances be given another opportunity to apply for membership to JT4X4. Guilt will be determined by a preponderance of evidence. If the accused denies the infraction, the member(s) will be suspended pending a vote by the Board of Directors.
  II.    All events are subject to approval by the Board of Directors.
  III.   All events must be conducted in an orderly manner with safety as the prime factor.
  IV.   No member or guest under the age of Eighteen (18) will be allowed to drive on a trail ride.
  V.    The Board of Directors shall review the JT4X4 rules at a minimum of once a year to determine changes needed.
  VI.   All participants in JT4X4 events will sign, acknowledge, and adhere to the JT4X4 rules.
  VII.  No event shall be conducted without the presence of an approved Trail Boss.
  VIII. All members and guests participating in an event shall abide by the Motor Vehicle Code of the State concerned and by the laws and regulations of the city, county or circumstances concerned. The welfare and reputation of JT4X4 depends upon the character it gains with the city, county, state and federal authorities. Any flagrant violation of the code is sufficient cause for removal of any and all membership privileges.

The Association shall indemnify every Director, Executive Director, officer or employee and his/her heirs, executors and administrators against all losses, costs and expenses, including solicitor and client fees, reasonably incurred by him/her in connection with any action, suit, or proceeding to which he/she may be made a party by reason of his/her being or having been a director, Executive Director, officer or employee of the club except to the extent that such losses, costs and expenses incurred or suffered by the club by reason of, or arising out of or in connection with the foregoing indemnification provisions shall be treated and handled by the Club as an expense of the club.

Nothing herein shall constitute the members of JT4X4 as partners for any purpose. No member, officer, agent or employee of JT4X4 shall be liable for acts or failure to act of any other member, officer, agent or employee of the club. Nor shall any member, officer, agent or employees be liable for their act or omissions arising out of their willful malfeasance.

  I.     These By-Laws may be amended by a two-thirds (2/3) majority vote. Any amendment to be voted on must be presented to the membership at a regular JT4X4 meeting and then voted on.
  II.    Proposed By-Law changes shall also be published in the JT4X4 forum prior to the meeting they are to be voted on.
  III.   Under special circumstances these bylaws may be temporarily suspended by a unanimous vote of the Board of Directors without prior notification or approval of the membership. Any time this bylaws suspension is voted on, the membership must be notified as soon as possible. Any actions made possible by the bylaws suspension must be ratified by a majority of the attending membership at the next regularly scheduled meeting

These are now know as the Jeep and Truck 4X4 (JT4X4) By-Laws and must be followed by all of its members.

These By-Laws were changed at a meeting of the members of the organization on the 1st day of March, 2011
« Last Edit: September 06, 2011, 11:20:33 PM by Mr Rock »